Gathering all of the different documents, getting your resume and personal statement together, and filling out an application can be really stressful. To help you get organized and reduce your stress, we’ve put together this checklist of documents you will need to complete the Foreign Affairs IT Fellowship application. This checklist also includes helpful tips. To download and print the checklist, click the Download Now button.


☐  Proof of Citizenship

  • Proof of Citizenship includes either a scan of your U.S. passport, birth certificate, or certificate of naturalization. All applicants must be U.S. citizens at the time they submit their application.
  • Save your document as LastName.FirstName.Citizenship.pdf

☐  All transcripts from all college and university-level coursework

  • Request or download your unofficial school transcripts.
  • Don’t forget to include study abroad or college exchange programs.
  • Save your document(s) as LastName.FirstName.Transcript.pdf.
  • TIP: If you have multiple transcripts, it will help to number them. (i.e. LastName.FirstName.Transcript1. pdf, LastName.FirstName.Transcript2…)

☐  A professional resume

☐  Your Personal Statement

  • Your Personal Statement should be 750 words or less.
  • Review the “12 Dimensions” of a successful Foreign Service Specialist.
  • Read the article on Tips for Writing an Impactful Personal Statement to help you in developing the first draft.
  • Your personal statement should explain why you want to pursue a career in the Foreign Service. Highlight your motivations, as well as your background, experiences and skills that will help you succeed.
  • The statement should be academic level writing about you—your experiences, your interests, your passions, and your long-term goals.
  • Find a friend, professor, or mentor to proofread it for you.

☐  Letter of Recommendation

  • Request a Letter of Recommendation from someone who knows you well. It’s best to ask someone for this letter now instead of when you are ready to submit the application, to ensure that they have plenty of time to craft the letter.
  • For the application, you will only submit the email address of the person who will write the letter (not the actual letter itself) so be sure you ask your recommender before listing their email on the application.
    • The recommender will get an automated email from FAIT Fellowship with directions on how to submit a recommendation, which will automatically sync with your application in the FAIT Fellowship.
    • You don’t want your recommender to get the automated email without any warning or context. They’ll likely delete the message if you haven’t spoken to them about it!
  • If you‘ve been in a degree-granting program within the last two years, the letter must be from a professor or faculty who knows you.
  • If your program is an online program, you may select an individual who is familiar with your academics, professional work, or volunteer/community activities.
  • If you are returning to graduate school after a couple of years, choose someone who is familiar with your academics, professional work, or volunteer/community activities.
  • TIP: A personal letter from someone who knows you well will be much stronger than a letter from a well-known person, who doesn’t know you very well!

☐  Student Aid Report (or SAR) generated by completing your FAFSA

  • You can access all Federal financial aid information by logging into your account at
  • If you’ve been out of college and are returning for graduate school, you should complete the FAFSA with the most recent tax information you have; a SAR will be generated immediately following completion of the FAFSA.

☐  If you’re currently a sophomore or a senior in college: A copy of your financial aid letter for the 2020-2021 academic year

  • You may be able to access your financial aid package via your school’s online portal, under financial aid or student payments.
  • If you’re having trouble locating your financial aid award, reach out to your Financial Aid Office on campus and they will be able to print and/or send you a new one.

☐  If you are planning to enter a master’s degree program in the fall, you will also need:

  • A list of where you’re applying to graduate school, your program of study, type of degree, and the date you applied OR the application deadline.
  • If the graduate schools require GRE or GMAT scores, you’ll need to submit those scores with your FAIT Fellowship application.