Gathering all of the different documents, getting your resume and personal statement together, and filling out an application can be really stressful. To help you get organized and reduce your stress, we’ve put together this checklist of documents, along with some tips, for completing the Foreign Affairs IT Fellowship application.

Here are two important dates to know:

  • Jan 13, 2023: Submit your application by this date if you would like the FAIT Fellowship team to review your application and ensure all documents are correctly submitted. You’ll be able to resubmit documents if needed. After this date, we will not be able to review your application in advance.
  • Feb 3, 2023: This is the final deadline to submit your application. No applications will be accepted after Feb 3 (11:59 pm ET).

Remember: All attachments must be uploaded as PDFs.

☐  Proof of Citizenship

  • Proof of Citizenship includes either a scan of your U.S. passport, birth certificate, or certificate of naturalization. All applicants must be U.S. citizens at the time they submit their application.

☐  All transcripts from all college and university-level coursework

  • Request or download your unofficial school transcripts.
  • Don’t forget to include study abroad or college exchange programs.
  • Save your document(s) as LastName.FirstName.Transcript.pdf.

☐  A professional resume

☐  Your Personal Statement

  • Your Personal Statement should be 750 words or less.
  • Review the “12 Dimensions” of a successful Foreign Service Specialist.
  • Read the article on Tips for Writing an Impactful Personal Statement to help you in developing the first draft.
  • Your personal statement should explain why you want to pursue a career in the Foreign Service. Highlight your motivations, as well as your background, experiences and skills that will help you succeed.
  • The statement should be academic level writing about you—your experiences, your interests, your passions, and your long-term goals.
  • Find a friend, professor, or mentor to proofread it for you.

☐  Letter of Recommendation

  • Before you enter a recommender’s email address into the application, speak with your recommender about it and let them know that they will receive an email from the FAIT Fellowship ( asking for a Letter of Recommendation. Otherwise, they might delete the email if they are not expecting it.
  • When you enter a recommender’s email address into the application, the request for a Letter of Recommendation is sent to them instantly.
  • Your recommender will receive an email from the FAIT Fellowship with instructions on how to submit the recommendation. They will submit the Letter of Recommendation in our secure portal, and it will automatically sync with your application in the FAIT Fellowship.
  • If you‘ve been in a degree-granting program within the last two years, a letter from a professor is preferred.  But we know that many schools have transitioned online, limiting your ability to get to know your professors. In that case, please select someone who is familiar with your academics, professional work and volunteer/community activities.
  • If your program is an online program, you may select an individual who is familiar with your academics, professional work, or volunteer/community activities.
  • If you are returning to graduate school after a couple of years, choose someone who is familiar with your academics, professional work, or volunteer/community activities.
  • TIP: A personal letter from someone who knows you well will be much stronger than a letter from a well-known person, who doesn’t know you very well! Specific examples can take a letter from good to great and can make you stand out as an applicant.
  • TIP: Start this process early so that your recommender has time to craft a great letter. Don’t wait until the last minute before the application submission deadline.

☐  Student Aid Report (or SAR) generated by completing your FAFSA

  • You can access all Federal financial aid information by logging into your account at
  • If you’ve been out of college and are returning for graduate school, you should complete the FAFSA with the most recent tax information you have; a SAR will be generated immediately following completion of the FAFSA.

☐  If you’re currently a sophomore or a senior in college: A copy of your financial aid letter for the 2022-2023 academic year

  • You may be able to access your financial aid package via your school’s online portal, under financial aid or student payments.
  • If you’re having trouble locating your financial aid award, reach out to your Financial Aid Office on campus and they will be able to print and/or send you a new one.

☐  If you are planning to enter a master’s degree program in the fall, you will also need:

  • A list of where you’re applying to graduate school, your program of study, type of degree, and the date you applied OR the application deadline.